Easily create volunteer application forms to streamline the onboarding process and engage the right volunteers for your organization.
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Empower your staff to manage volunteer engagement from the palm of their hands. Volunteers can apply, sign up, check in/out, manage their profiles, run reports, and submit feedback from any device, including desktop computers and smartphones.
VolunteerMatters provides templates for automated and user-initiated communication. Allow the system to send reminders, thank yous, and requests for feedback via text and email. Administrators can also invite potential and active volunteers, send assignment updates, and more.
Create volunteer recruitment pages to advertise your initiatives and specific roles. No web design experience necessary – if you can fill out an online form, you can create engaging recruitment pages with ease.
Define which electronic agreements, background checks, certifications, training courses, reference checks, and interviews are required for each volunteer role. VolunteerMatters handles them all, giving you a central place to implement, enforce, and audit your vetting and onboarding policies.
Let volunteers fulfill their vetting and onboarding requirements on their own while prompting administrators to approve things when necessary. Set how often credentials must be repeated and let the system prompt volunteers to update when the time is right.
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Not sure where to start with your volunteer recruitment email, thank you message, or congrats? Use these example volunteer email templates for inspiration.
Email template for recruiting volunteers
Subject: Join Us to Make a Difference: Volunteer for [Project Name]!
Email Body:
Hello [Volunteer Name],
At [Organization Name], we are continuously working to make a meaningful impact through our programs and initiatives, and we couldn't do it without the dedication and passion of volunteers like you.
We’re excited to invite you to participate in a project that we believe matches your skills and passion:
Schedule Details:
[Schedule Details]
This initiative is at the heart of our mission to [Briefly Describe Organization’s Mission], and your involvement would significantly help us extend our reach and deepen our impact. Each volunteer brings unique strengths to our team, and based on your previous contributions and interests, we believe that this project is a great fit for you.
Why Volunteer With Us?
We would be thrilled to have you join us for this project. To learn more and sign-up, please click on the link below or reply directly to this email.
[Link to Volunteer Sign-Up Page or Additional Details]
Thank you for considering this opportunity to make a difference. We are looking forward to possibly having you on board for [Project Name] and seeing the impact we can make together!
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
Template to say ‘well done!’
Subject: Congratulations on Your Incredible Achievement, [Volunteer Name]!
Email Body:
Dear [Volunteer Name],
We are thrilled to celebrate a fantastic milestone with you today! Your dedication and commitment to [Organization Name] have truly made a difference, and we want to recognize your outstanding contributions.
Your efforts have not only contributed significantly to our mission of [Brief Description of Organization’s Mission] but have also set a wonderful example for all our volunteers.
We are so proud to have you as a part of our community and look forward to seeing what you will accomplish next. Your enthusiasm and hard work inspire us all!
As a token of our appreciation, [mention any recognition they will receive, such as a certificate, public acknowledgment, or a small gift].
Please feel free to share your experience and encourage others to join us in making a difference. Every hour and every effort counts towards achieving our shared goals.
Thank you once again for your incredible dedication. We are immensely grateful for your support and enthusiasm.
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
A simple ‘thanks’ can mean a lot
Subject: Thank You for Making a Difference, [Volunteer Name]!
Email Body:
Dear [Volunteer Name],
We want to extend our heartfelt thanks for your recent volunteer efforts with [Organization Name]. Your dedication and hard work have made a real impact, and we are incredibly grateful for your support.
Volunteers like you are the backbone of our organization, and your willingness to give your time and talents drives us forward.
Give us Your Feedback
We always strive to improve our volunteer program and would love to hear about your experience. Please take a moment to click this link and answer a quick 3-question poll. Your feedback is invaluable to us and will help us enhance our programs.
We hope you found the experience rewarding and fulfilling. We certainly value your participation and would love to see you involved in future projects. Please stay tuned for upcoming opportunities!
Again, thank you for your generosity and commitment. We are lucky to have you as part of our community.
[Your Name]
[Your Position]
[Organization Name]
[Contact Information]
Get the answers to the most commonly asked questions. If you need more information, don't hesitate to reach out at info@volunteermatters.com.
